Privacy Notice
Last updated: July 2026
Who we are
The Global Society of Young Physicists C.I.C. ("we", "our", or "us") is the organiser of the RMP 2026 programme.
If you have any questions about this Privacy Notice or how we use your personal data, please contact us via the contact details published on gsyp.vercel.app.
What information we collect
When you apply to or participate in RMP 2026, we may collect:
- Your name.
- Your email address.
- Information you provide in your application.
- Communications between you and The Global Society of Young Physicists C.I.C.
- Any other information you choose to provide to us.
We only collect the information necessary to administer the programme.
Why we use your information
We use your personal data to:
- Process your application.
- Administer and deliver the programme.
- Contact you about your participation.
- Allocate mentors and organise programme activities.
- Ensure the safe and effective running of the programme.
- Meet any legal or safeguarding obligations that apply to us.
Our legal basis
We process your personal data under the UK General Data Protection Regulation (UK GDPR) on the basis of our legitimate interests in administering and delivering the RMP 2026 programme.
Where we ask for information that requires your consent, we will request that consent separately.
Who we share your information with
We only share your personal data where necessary, including with:
- Authorised mentors involved in delivering the programme.
- Individuals within The Global Society of Young Physicists C.I.C. who need access to administer the programme.
- Organisations or authorities where required by law or where necessary for safeguarding purposes.
We do not sell your personal information.
How long we keep your information
We retain your personal data only for as long as necessary for the purposes for which it was collected, including to administer the programme and comply with any legal or safeguarding obligations.
When your information is no longer required, it will be securely deleted or anonymised.
Your rights
Under UK data protection law, you have the right to:
- Request access to your personal data.
- Request that inaccurate information is corrected.
- Request deletion of your personal data where applicable.
- Request that processing is restricted in certain circumstances.
- Object to processing based on legitimate interests where applicable.
- Request a copy of your personal data in a portable format where applicable.
To exercise any of these rights, please contact us using the contact details on our website.
Photographs and Recordings
During the programme, The Global Society of Young Physicists C.I.C. may take photographs and make audio or video recordings of lectures, problem classes, activities, and final-day presentations.
Photographs and recordings may include participants' names, images, voices, questions, and presentations.
We may use photographs and recordings:
- to support the delivery of the programme;
- to provide recordings to participants for educational purposes; and
- for promotional purposes, including on our website, social media, and our YouTube channel, where we have the appropriate consent.
Providing consent for photographs or recordings is voluntary. Choosing not to give consent will not affect your participation in the programme.
If you have given consent, you may withdraw it at any time by contacting The Global Society of Young Physicists C.I.C.
Withdrawal of consent will not affect photographs or recordings that have already been published or distributed before your request was received.
Complaints
If you are unhappy with how we handle your personal data, we would appreciate the opportunity to address your concerns first.
You also have the right to complain to the Information Commissioner's Office (ICO), the UK's data protection regulator.
Changes to this Privacy Notice
We may update this Privacy Notice from time to time. The latest version will always be available on our website.